PostCodes

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PostCodes

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The post codes file contain all the post codes used by the customer file, Debtors Master file, Creditor file and any other data where the address is stored. Also used by the transport module to calculate transport costs.

 

Postcode2

 

Code:

This is a sequential number to uniquely identify each postcode record.

The next available code is defaulted for new postcode entries.

 

When entering alpha instead of a numeric code then an automatic search will display existing entries matching the SUBURB entered.

Postcode1

 

Town:

Enter the name of the town usually in the same format as printed in the postcode brochure supplied by the post office.

 

The format of the name of the town is important. e.g is the Town knows as "West Pymble" or "Pymble West". Sometimes the address of the customer is not the same as the published then two entries for the same suburb may have to be entered.

 

Postcode:

Enter the Postcode or Zip code for this town or suburb.

 

Overseas Address:

Check this flag if no default postcode is to be displayed after entering a suburb in a number of modules.

 

Main Suburb:

 

 

Update Postcode Rates:

PostcodeRatesUpdate1

PostcodeRatesUpdate

Transport Code:

Enter the transport code that requires a price alteration.

Press the dropdown for a transport code listing for selection.

 

Percent:

Enter the percent increase if the basic charge needs to be changed by a fixed percentage.

Leave blank if a specific existing basic charge needs updating to a new value instead of all basic charges by a fixed percent.

 

Old Basic Charge:

Enter a the old basic charge that is to be replaced by the new basic charge.

NB. If a new value already exists in the old basic charge then ensure the largest value is updated first then the next lower value etc. If this is not done then the new updated basic charge will be again be updated along with existing previous basic charges.

 

Old Charge Out:

Enter the old charge Out that is to be replaced by the new charge Out.

NB. If a new Charge Out already exists in the old charge Out list then ensure the largest value is updated first then the next lower value etc. If this is not done then the new updated charge Out will be again be updated along with existing previous charges Outs.

 

Old Cents/Kg:

Enter the old Cents/Kg that is to be replaced by the new Cents/Kg in the postcode rates file.

NB. If a new Cents/Kg already exists in the old Cents/Kg list then ensure the largest value is updated first then the next lower value etc. If this is not done then the new updated Cents/Kg will be again be updated along with existing previous Cents/Kg

 

New Basic Charge:

Enter the new basic charge that is to replace an existing basic charge.

 

New Charge Out:

Enter the new ChargeOut that is to replace an existing ChargeOut.

 

New Cents/Kg:

Enter the new Cents/Kg that is to replace an existing Cents/Kg.

 

Update:

PostcodeRatesUpdate2

Press the update button to start the update process.

 

Acode:

Enter the Area code for this town used in some reports and bulk mailing programs.

 

Region:

Enter the region code as per region file used to sort customer in particular regions for various reports.

Press the dropdown to display available region codes.

 

Transport Table:

 

Del Code:

Enter the transport code used to calculated transport costs to an from this town for each transport code.

Double click this cell to display available transport codes.

 

Description

 

Basic Charge:

Enter the basic charge for this transport company.

These details are usually supplied by the relevant transport company.

 

$/KG:

Enter a "Y" if this transport company charges per Kg rate. If a "Y' is entered this the transport Rates window is displayed for further rate details.

If "Yes" then Double click on Cell to display the postcode rates details.

 

Postcode Rates:

PostcodeRates

Cents/Kilo:

 

Enter zero if the first weight is to be subtracted from the total weight.

Leave blank if first weight is not to be subtracted from the total weight.

 

Chargeout:

Enter the amount to be charged to the customer as default in the sales order module.